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Call For Session Proposals

Saint Paul RiverCentre / Saint Paul, Minnesota
December 4 – 6, 2018

All 2018 Government IT Symposium proposals are due by 11:59 PM CST on July 18, 2018. GTS Educational Event Staff assistance will only be available until 5:00 PM CST on July 18, 2018. If you begin your submission very close to the deadline, you are not guaranteed support. The form automatically closes at 11:59 CST on July 18, 2023 whether you have completed your submission or not.

Deadline: 11:59 PM CST
Wednesday, July 18, 2023


About the 2018 Government IT Symposium Request for Proposals

Thank you for considering sharing your knowledge and expertise at the 2018 Government IT Symposium! GTS Educational Events is requesting proposals for vendor neutral sessions. Vendor neutral sessions may not promote a vendor’s particular platform, system, product line, technology, methodology, etc.

If you are a vendor, a limited number of special sessions are available with some sponsorships. Please visit to view the 2018 Sponsor/Exhibitor Prospectus, or contact Terri Swanson at [email protected].

Conference Background
For over 36 years GTS Educational Events has produced The Government IT Symposium, the annual meeting and education event for the Government IT community and its private and civic sector partners. This year the Symposium will be held December 4-6, 2018 at the Saint Paul RiverCentre. The Government IT Symposium addresses critical issues of Government IT through keynote presentations, interactive learning opportunities, training, tradeshow/innovation expo and networking. This renowned event engages, inspires and informs through dynamic content and access to cutting edge professional resources.

The Government IT Symposium brings together over 1,000 IT leaders and professionals from across the spectrum of government agencies and systems, along with their private and civic sector partners.

Attendees come from:
• State Agencies • Cities and Counties • Federal & Regional Agencies • Higher Education • Nonprofits • IT Companies

Positions include:

Analysts & Programmers
Application Developers
Architects & Engineers
Business Continuity Planners
Business Analysts & Managers
City/County Managers & Staff
Commissioners & Deputy Commissioners
Controllers & Finance Directors
Database Administrators & Developers
Department Heads & Directors
IS Professionals & Specialists

MIS Directors, Managers & Staff
Network Managers & Staff
Planning Directors
Procurement Managers & Staff
Project & Portfolio Managers
Security Officers & Staff
Service Desk Staff
State Planners
Systems Support Specialists
Telecom Managers & Staff
Web/Communication Managers

Format Types

We encourage all presenters to design their session to be engaging and interactive. Available presentation formats include:

Formal Presentation (60-minute or 90- minute session)
Talking from the front of the room supported by presentation slides. A presentation can be a case study, research report, demonstration, or informational session about a topic of interest. The presentation may include a successful design approach, management effort, or technology implementation. You may also choose to demonstrate an application using real-world examples and scenarios. Your presentation must be informative and not a commercial for a specific product.

Workshop (60-minute or 90-minute session)
Formal presentation with participatory learning. Participants are given the opportunity to learn by doing through a learning activity that reinforces concepts taught. At least one-third of the session time should be devoted to a participatory activity.

Panel Discussions (60-minute or 90-minute session)
Less formal style of reporting results of research or experiences. Talking from the front of the room supported by presentation slides. Limited to 2 -3 panelists plus moderator.

Pre-Conference Deep Dive Session (4.5 or 7 hour session on the Pre-Conference Day, Tuesday, December 4, 2023)
In-depth workshops that incorporate a variety of presentation methods to engage attendees, including: mini lectures, large and small group discussions, individual and group exercises, demonstrations, hands-on computer work, etc.

New this year! Ignite Session (5 minute presentation on Wednesday, December 5, 2023)
Ignite sessions are intended to stimulate the exchange of new and exciting ideas in a short time period. Ignite-style sessions will take place during the 90 minute time slot on Wednesday, December 5, 2018. These sessions consist of between six and ten 5-minute talks presented in rapid-fire style and organized to address a common theme. Although there will be no time scheduled between individual presentations for questions and answers, the remainder of the session time (typically at least 30 minutes) will be used for extended discussion.

Tracks & Topic Areas

This year we are soliciting session proposals for the following subject area tracks. Examples of specific topics within each track are NOT inclusive – other topics that fit within the subject areas are welcome.

Career Voyage

Career Voyage
Personal and Professional Development

Realize your full potential with new skills specific to supply chain management, and boost your career with the right professional development training. Hear best practices in public speaking and presentation, leadership, time management, executive suite interaction, mentoring, and much more.

  • Communication Skills
  • Developing Business Acumen
  • Leadership Development
  • Conflict Resolution
  • Building Your Brand
  • The Art of Persuasion
  • Accessibility

Geek School

Geek School
Training on Specific Technology Processes

Get up to speed on the latest advancements in software and technology processes on everything from Office 365 to website development.

  • Practical, how-to sessions on a variety of topics i.e.
    • Office 365
    • Share Point
    • Windows 10
    • Amazon Web Services
    • Server 2016
    • Application/Website Development
    • Project Management
    • Hardware & Infrastructure
    • BI/Data Analytics
    • Autonomous Vehicles
    • Certified Sessions
    • BA (Business Analyst)
    • QA (Quality Assurance/Testing)
    • Microsoft Azure Web Service
    • Accessibility
    • GIS (Geographic Information System)
    • Agility

Got GaaS?

Got GaaS? (Government-as-a Service)

Discover all the ways that Government IT collaborates with and serves the public, now and into the future.

  • Collaboration
  • Business Process/Shared Services
  • Self Service for Citizens
  • Agility
  • Digitization/Data As-A-Service
  • Platform/Software As-A-Service
  • Design Thinking
  • Accessibility
  • Cloud
  • Communication/Engagement Tools
  • UX/Usability

The Future is Now

The Future is Now
Innovation, New Technology, Future Workforce

Unearth the latest advancements in IT Technology - from purchasing to data analytics. The IT Evolution is now. Learn how the field will benefit.

  • Examples of Innovation
  • Workforce Development
  • Insights and Trends
  • AI - Artificial Intelligence
  • Innovation Gaps/Barriers
  • Analytics
  • GIS
  • Internet of Things
  • Public-Private Partnerships
  • Accessibility

Keep It Safe

Keep it Safe
Security, Risk & Policy

Learn about the creation and implementation of risk management, security and policy. Discover how to overcome issues ranging from threats to data breaches.

  • Security Plans & Policies
  • Incident Response
  • Security Tools
  • Procurement Rules/Policies
  • Governance Structures
  • Legislation & Funding
  • Data Rights & Obligations
  • Records Management
  • Business Continuity & Disaster Recovery
  • Cloud Security
  • Risk Management
  • Hacking/Specific Threats (Ransomware, Phishing, etc.)
  • Accessibility

Proposal Format

  • Presentation Title (10 word maximum)
  • Presentation Track
  • Presentation Topic Area(s)
  • Presentation Session Format
  • Presentation Length (60-minutes, 90-minutes, or Pre-Conference Session)
  • Presentation Description (limited to 50 words)
  • Presentation Abstract
  • Presentation Accessibility
  • Presentation Specifics (Target Audience, Content Difficulty, Previous Speaking Experience, Presenter at the Government IT Symposium before, Presented the topic your submitting before, Learning Objectives)
  • Upload a video of you presenting (optional question)
  • Primary Presenter Name, Position, Organization, Address, and Email
  • Primary Presenter Bio (limited to 50 words)
  • Additional Presenters Questions – (List each Co-Presenters Names, Positions, Organizations, and Emails)
  • Comments/Questions

Accessibility Requirements

Federal and State law require that public conference information systems, venues, tools and content be accessible to people with disabilities. In addition, GTS Educational Events is committed to ensuring the Government IT Symposium is accessible to a diverse audience.

How will you present your session in a way that is accessible (slides, videos, etc.) to everyone who attends? NOTE: All electronic files provided to GTS for attendees are required to be accessible. Visit the State of Minnesota’s accessible documents page for training and other resources.

Review Criteria

All proposals for the 2018 Government IT Symposium are reviewed and selected by the Content Committee. The primary criteria for acceptance includes:

Vendor Neutral – Is the topic vendor neutral? Proposals will not be selected that promote a particular vendor platform, technology, product or service. A limited number of sponsored vendor sessions are available – see Sponsor/Exhibitor Prospectus for more information.
Requested Topic – Is your proposal related to one of the Requested Topics listed in the category?
Timely – Does the topic address a current or emerging concern?
Relevant – How significant is the topic to the audience?
Broad Appeal – Is the topic of interest to a broad base of people, suitable for a large event?
Clarity – Is the session title and description clear and understandable? Are there specific learning objectives?
Engaging – Is the session designed to be interactive and engage the audience?
Accessible – Is the session content and materials designed to be inclusive of audiences?

If Your Proposal Is Accepted

If a proposal is accepted, the lead presenter will be notified by mid-August.

Presenter Honorarium:

  • For each 60-minute or 90-minute proposal selected, one presenter/moderator/facilitator will receive a complimentary registration for the day of the presentation ($350 value).
  • For each Pre-Conference Deep Dive proposal selected, one presenter will receive a complimentary registration for one day of the Symposium ($350 value), OR a $500 honorarium. No additional compensation is available. All presenters will be required to register.

Session scheduling
The Content Committee will schedule selected sessions. All types of sessions will be scheduled to minimize topic overlap. Sessions may be scheduled for the follow timeslots:

Tuesday, December 4, 2023 (Pre-Conference Day)

  • 8:30 a.m. – 4:15 p.m. (Full Day Pre-Con Sessions)
  • 8:30 a.m. – 11:45 a.m. (Morning Half Day Pre-Con Sessions)
  • 1:00 p.m. – 4:15 p.m. (Afternoon Half Day Pre-Con Sessions)

Wednesday, December 5, 2023

  • 9:45 a.m. – 10:45 a.m.
  • 11:00 a.m. – 12:00 p.m.
  • 12:45 p.m. – 1:45 p.m.
  • 2:00 p.m. – 3:30 p.m.

Thursday, December 6, 2023

  • 8:30 a.m. – 9:30 a.m.
  • 9:45 a.m. – 11:15 a.m.


Once a session has been accepted and listed online, cancellation imposes a serious burden. Do not submit a proposal if you are uncertain that you will be able to fulfill your obligation to organize and conduct the session. If you are unable to present your session, please try to find a substitute presenter who can present in your place.

Presenters who need to cancel their session need to send an email to Caitlin Pinick at [email protected] as soon as possible so the session time slot can be filled. Presenters who cancel their session after September 15, 2023 may not be invited back to present at future Symposiums.

Important Dates

June 11, 2023
-Request for Proposals goes live!

July 18, 2023
-Deadline for submitting a proposal to GTS Educational Events at 11:59 pm CST

Mid-August 2018
-Notification of acceptance sent to lead presenter

August 31, 2023
-Speaker Confirmation of Participation due to GTS Educational Events

September 24, 2023
-Registration for the 2018 Government IT Symposium goes live

November 8, 2023
-Deadline for PowerPoints and Handouts from lead presenters

November 27, 2023
-Notification of room placements and onsite logistics sent to lead presenters

To Submit

You must submit your proposal using the online submission form. Proposals sent by email will not be considered. When you submit your proposal, you will be automatically notified of receipt by an email sent to the address that you provide. If you do not receive such a notification, please contact Event Manager, Caitlin Pinick at [email protected] to confirm that your proposal was received. You will be able to return to the proposal to edit it until the submission deadline on July 18, 2023 at 11:59 p.m. CST. Information on how to do so will be included in the automated email.

Manage Existing Proposal

To make updates or changes to an existing proposal, click “Manage Existing Proposal” and log in with the email used in your proposal submission. You will be allowed to make changes up until July 11, 2023 at 11:59 PM. For questions about making changes to proposals, contact Tonya Barnes at [email protected].