Exhibitor Information

One Day Exhibit Show
Wednesday
December 17, 2008

ONLINE REGISTRATION OPEN!

Single booth space $1,150.00 10 feet wide x 8 feet deep

Double booth space $1,700.00 20 feet wide x 8 feet deep

• Piped and draped booth space with 8' high back wall and 3' high side dividers
• 8' draped and skirted exhibit table, two side chairs and wastepaper basket
• Company sign - 7" x 44"
• Admittance to sessions
• Name badges for booth personnel
• 5 complimentary passes to Exhibit Hall for guests
• Company Profile in Symposium Program & Exhibit Guide including: company name, contact, mailing address, phone number, email address, and description of your product/services

EXHIBITOR INFORMATION

Registration - On-line registration will be available soon. Paper registrations may be mailed or faxed in. Download registration form  FINAL REGISTRATION DEADLINE: FRIDAY, DECEMBER 5, 2008

Payment - Payment for exhibit space and sponsorships must be received by December 5, 2008 to insure your participation.

Exhibit Hours - Details will be sent with confirmation packet.

Confirmation Packet - A confirmation packet will be emailed to individuals identified on your registration form.  It will include updated information on the Symposium, details regarding your booth, reminders of deadlines and so forth.

Exhibit Floor Plan - Coming soon.  You will be contacted in regards to booth location selection.

Best of Show - Incorporate the 2008 theme (to be finalized soon) into your booth and you could win the 2008 Best of Show and receive a 50% discount on your 2008 single booth space. Detailed information regarding this year’s theme will be included in your Confirmation Packet.

Ad Submission - Sponsorship Packages include a DISPLAY AD in the Symposium Program and Exhibit Guide. GTS can receive your black & white ad electronically in a .tif or .eps  or 'pdf format. Ads must be received no later than Friday, November 14, 2008.

Full-page ads - 8-1/2" x 11"
Half-page ads - horizontal 7"x4" - or - vertical 3-1/2"x10"

Ads should be emailed to njolson@mngts.org. If you have any questions regarding your ad, please contact Nancy Olson at njolson@mngts.org or 651.222.7409, ext. 204

Information for the Symposium Program and Exhibit Guide - Exhibiting companies will receive a form to complete containing the information for the Symposium Program and Exhibit Guide. It will request company contact, profile of services and products etc.  It also requests the names for booth staff for name badges. Please make sure to complete that form and return it at your earliest convenience to insure inclusion in the guide.

Silent Auction - The Silent Auction is a wonderful draw in the exhibit hall year after year.  Attendees love the opportunity to pick up a great item at a great price.  You choose what you want to contribute, showcase it in your booth and take bids throughout the day.  (The MN Gift Law prohibits door prize drawings so you are encouraged to utilize the Silent Auction to draw people to your booth) A portion of the proceeds from the Silent auction will benefit the Emergency Foodshelf Network

Booth Give-Aways - Remember the MN Gift Law limits the value of items that many conference attendees can accept at $5.00.  Door prize drawings are not allowed!

Lunches for booth staff - The RiverCentre does not have an on-site food venue, but there are restaurants/fast food options within walking distance.  The option to order box lunches is available on the Exhibitor registration form.

Conference Registrations and Exhibit Area Passes

• All exhibit packages include access for your booth staff to tutorials and sessions (on a space available basis).  This does not include meals.
• Exclusive Level Sponsorships include various numbers of full Symposium registrations.  See your package for specifics.
• All exhibitors will receive complimentary guest passes to the Exhibit Hall (ONLY).  This does not include access to sessions.  These passes will be mailed to your primary show contact.

Important Contacts

Hubbell/Tyner, Show Service Contractor - provides: shipping, drayage, additional booth furnishings and so on. GTS and/or Hubbell/Tyner are not responsible for materials and/or shipping unless specifically contracted

RiverCentre

• Electricity and phone/network hookups must be ordered directly from the RiverCentre.
• Guidelines and Policies, freight ramps, loading dock locations, parking, move-in/move-out specs, AV rental and so on.

Exhibitor Refunds/Cancellations Cancellations must be provided in a written format (e-mail is acceptable) to Government Training Services. Contact Karen Beaulieu at kbeaulieu@mngts.org or 651-222-7409, ext. 203 Cancellation Deadline: Friday, December 12, 2008 If paid by credit card – a refund will be issued to your credit card less a $25.00 processing charge within 20 days of cancellation. If paid by check – a refund check will be issued to your company less a $25.00 processing charge within 20 days of cancellation. If payment has not been received – your company will be issued an invoice for a $25.00 processing fee within 20 days of cancellation. No refunds will be issued for cancellations received after December 12, 2008. If inclement weather (or other circumstances beyond our control) necessitates postponement of the 2008 Minnesota Government IT Symposium, exhibitors will be notified via announcement on WCCO radio, other local MN radio stations and an e-mail alert.  If the exhibiting company cannot accommodate the rescheduled time and/or location, all payments to date will be refunded.

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Contact GTS for more information
FOR INFO: Rich Spencer, Project Leader 651-222-7409, ext. 201 rspencer@mngts.org	Karen Beaulieu, Exhibit Manager 651-222-7409, ext. 203 kbeaulieu@mngts.org